Quality control begins with a written specification. An inspection cannot determine whether a product is correct if the buyer and supplier have not agreed on dimensions, materials, appearance, packaging and acceptance criteria.
Ask what document controls production
The project should have one current specification or approved set of files. It may include drawings, measurements, reference photos, artwork, packaging files and the approved sample. Version control matters because an older logo or dimension can otherwise reach production.
Define checks by category
| Category | Examples of relevant checks |
|---|---|
| Billiard gloves | Hand orientation, size, seams, stretch, colorfastness, abrasion, logo and packing |
| Billiard chalk | Shape, dimensions, color, visible condition, package count and labels |
| Cue cases | Capacity, dimensions, stitching, zippers, straps, padding and cartons |
| Cue tips | Diameter, height, visible construction, option mix and package count |
| Cue extensions | Connector reference, alignment, length, weight, finish and protection |
Separate sample approval from lot inspection
The sample proves the intended result; production inspection checks whether the lot follows it. Keep the approved sample and written specification together. If the sample differs from the written file, resolve the conflict before production begins.
Questions to ask before ordering
- Which dimensions and tolerances will be measured?
- How will colors and logo placement be approved?
- What visible defects are unacceptable?
- How will quantity and variant mix be checked?
- What packaging and carton marks will be verified?
- Will the buyer receive photos, a report or third-party inspection access?
Testing needs a method
Terms such as durable, colorfast or wear resistant are incomplete without a method and acceptance level. For gloves, Fojve can include dispatch inspection, colorfastness and abrasion checks, but the exact method and requirement should be confirmed for the project. If a buyer requires a laboratory standard or third-party test, include it before quotation.
Pre-shipment record
Before release, confirm completed quantity, product and option breakdown, visible workmanship, packaging, carton marks and shipping method. Photographs are useful records but do not replace measurements or agreed tests.
Third-party inspection
Buyers may request an independent inspection when the order value or risk justifies it. Scope, timing, sampling level and responsibility for cost should be agreed before production. An inspection booked after goods are complete can delay shipment.
Quality control and commercial documents
The quotation, pro forma invoice or contract should identify product, quantity, price, deposit, approval basis, production estimate and shipping term. Normal bulk production is 30-35 days after approval, with a standard 50% deposit. DAP is the standard trade basis, subject to project discussion.
Send the inspection requirements early
Use the sample approval checklist and RFQ guide. Submit product-specific inspection requirements through the inquiry form.
